Notion is an all-in-one productivity tool that allows users to organize their thoughts, projects, and tasks in one place. It is a powerful tool that can help users streamline their workflow and increase their productivity. One of the best features of Notion is its extensive list of keyboard shortcuts that can save users a lot of time and effort.
If you’re a Notion user, learning the keyboard shortcuts can be a game-changer. With just a few keystrokes, you can navigate the app, create new pages, add blocks, and more. Whether you’re a power user or just getting started, knowing the keyboard shortcuts can help you work faster and more efficiently. In this article, we’ll provide a complete list of Notion keyboard shortcuts that you can use to supercharge your productivity.
Basic Navigation
Navigating Notion can be a breeze with the right keyboard shortcuts. Here are some basic navigation shortcuts to get you started.
Moving Around Pages
To move around pages, use the following keyboard shortcuts:
| Shortcut | Action |
|---|---|
| Cmd/Ctrl + [ | Go back a page |
| Cmd/Ctrl + ] | Go forward a page |
| Cmd/Ctrl + P | Open search or jump to a recently viewed page |
| Cmd/Ctrl + T | Create a new Notion tab (desktop apps only) |
Using the Sidebar
The sidebar is a great tool for organizing your Notion workspace. Here are some keyboard shortcuts to help you navigate it:
| Shortcut | Action |
|---|---|
| Cmd/Ctrl + 1 | Open the sidebar |
| Cmd/Ctrl + 2 | Open the page list |
| Cmd/Ctrl + 3 | Open the people list |
| Cmd/Ctrl + 4 | Open the settings |
You can also use the arrow keys at the top left of the screen to go back and forth between previous pages. And if you’re working with a database, use Cmd + Shift + K or Ctrl + K in database peek view to go to the previous database page.
By mastering these basic navigation shortcuts, you’ll be able to move around your Notion workspace with ease.
Text Formatting
Notion provides a wide range of text formatting options that can be used to make your notes and documents more readable and organized. In this section, we will discuss some of the most commonly used text formatting options in Notion.
Bold, Italics, and Underline
To make your text bold, italicized, or underlined, you can use the following keyboard shortcuts:
- Bold: Press
Ctrl/Cmd + B - Italics: Press
Ctrl/Cmd + I - Underline: Press
Ctrl/Cmd + U
Headers and Subheaders
Headers and subheaders are an effective way to organize your notes and documents. In Notion, you can create headers and subheaders by using the following keyboard shortcuts:
-
H1: Press
Ctrl/Cmd + Alt + 1 -
H2: Press
Ctrl/Cmd + Alt + 2 -
H3: Press
Ctrl/Cmd + Alt + 3 -
H4: Press
Ctrl/Cmd + Alt + 4 -
H5: Press
Ctrl/Cmd + Alt + 5 -
H6: Press
Ctrl/Cmd + Alt + 6
Lists and Checkboxes
Notion allows you to create both ordered and unordered lists. You can create a bullet point list by typing - or * followed by a space. To create an ordered list, type 1. followed by a space. You can also create checkboxes by typing [ ] or [x] followed by a space.
Overall, Notion’s text formatting options are easy to use and can help you create organized and visually appealing notes and documents. By using these formatting options, you can make your notes and documents more readable and accessible. You can also check out Notion templates like Note Taking Template and Meeting Notes Template to get started with formatting your notes and documents.
Page Management
Notion’s page management features are essential for organizing your workspace. Here are some keyboard shortcuts to help you navigate and manage your pages.
Creating and Deleting Pages
To create a new page in Notion, press cmd/ctrl + N. You can also click the + New Page button in the sidebar. To delete a page, simply hover over the page in the sidebar and click the three dots that appear. Then, select Delete from the dropdown menu.
Renaming Pages
To rename a page in Notion, click on the page title in the top left corner of the page. Alternatively, you can hover over the page in the sidebar and click the three dots that appear. Then, select Rename from the dropdown menu.
Moving Pages
To move a page in Notion, hover over the page in the sidebar and click the three dots that appear. Then, select Move To from the dropdown menu. You can then select the destination page or create a new page to move the current page to.
Overall, Notion’s page management features are intuitive and easy to use. By using these keyboard shortcuts, you can quickly create, rename, and move pages in your workspace.
Database Management
Notion is a powerful tool for managing databases. Here are some keyboard shortcuts that can help you create, add and remove properties, and sort and filter databases.
Creating Databases
To create a new database in Notion, use the keyboard shortcut cmd/ctrl + shift + n. This will open a new window where you can select the type of database you want to create. You can choose from a variety of templates, including task lists, calendars, and project management tools.
Once you’ve selected your template, you can customize your database by adding new properties. To add a new property, use the keyboard shortcut cmd/ctrl + alt + p. This will open a dialog box where you can enter the name of your new property and select its type. You can choose from a variety of property types, including text, date, and number.
Adding and Removing Properties
To add a new property to an existing database, simply click on the + Add a property button at the top of the database. This will open a dialog box where you can enter the name of your new property and select its type.
To remove a property from an existing database, click on the three dots next to the property you want to remove and select Delete property. Be careful when removing properties, as this action cannot be undone.
Sorting and Filtering Databases
Notion allows you to sort and filter your databases based on any property. To sort your database, click on the Sort button at the top of the database and select the property you want to sort by. You can choose to sort your database in ascending or descending order.
To filter your database, click on the Filter button at the top of the database and select the property you want to filter by. You can then enter a value or select a value from a list to filter your database. You can also use multiple filters to refine your search.
In conclusion, these keyboard shortcuts can help you manage your databases more efficiently in Notion. By using these shortcuts, you can create, customize, and sort your databases with ease. Check out some of the Notion templates available to help you get started with database management.
Advanced Features
Notion offers a wide range of advanced features that can help you organize your work and collaborate with your team more efficiently. In this section, we’ll cover some of the most useful advanced features, including templates and cloning, keyboard shortcuts for embeds, collaboration, and sharing.
Templates and Cloning
Notion has a vast library of templates for different purposes, from project management to personal goal tracking. You can use these templates to get started quickly and customize them according to your needs. To use a template, click on the “Templates” button in the top-right corner of the screen and choose the one that suits your needs.
Cloning is another feature that can save you a lot of time when creating new pages. You can clone an existing page and use it as a starting point for a new one. To clone a page, right-click on it and select “Duplicate.” You can then customize the new page according to your needs.
Keyboard Shortcuts for Embeds
Notion allows you to embed different types of content, such as videos, images, and files, directly into your pages. To make it easier to work with embedded content, Notion provides several keyboard shortcuts. For example, you can use “Ctrl + Shift + V” (Windows) or “Cmd + Shift + V” (Mac) to paste an image or video URL and embed it directly into your page. You can also use “Ctrl + Shift + F” (Windows) or “Cmd + Shift + F” (Mac) to search for and embed a file.
Collaboration and Sharing
Notion makes it easy to collaborate with your team and share your work with others. You can invite team members to your workspace and assign them different levels of permission, such as “Editor” or “Viewer.” You can also share individual pages or entire databases with others by generating a shareable link.
To collaborate more efficiently, you can use the “Mentions” feature to tag team members in your notes and comments. You can also use the “Activity” feed to see what changes have been made to your pages and who made them.
Overall, Notion’s advanced features can help you work more efficiently and collaborate more effectively with your team. By using templates and cloning, keyboard shortcuts for embeds, and collaboration and sharing tools, you can streamline your workflow and get more done in less time.