Skip to Content

How to Copy a Notion Template

How to Copy a Notion Template

Notion is a popular productivity tool that lets you create pages, databases, and templates to organize your work and personal life. One of the most useful features of Notion is the ability to copy templates created by other users or yourself. This can save you time and effort when creating new pages or databases.

Copying a Notion template is a simple process that can be done in just a few clicks. Once you find a template you want to use, you can duplicate it to your workspace and customize it to fit your needs. In this article, we will show you how to copy a Notion template to your workspace and share it with others. Whether you’re new to Notion or a seasoned user, this guide will help you get started with using templates to boost your productivity.

Understanding Notion Templates

Notion templates are pre-designed pages that can be used as a starting point for creating new pages. They are designed to save time and effort by providing a ready-made structure for different types of pages, such as task lists, project plans, meeting notes, and more.

Templates can be found in the Notion Template Gallery, which contains a wide variety of templates created by Notion and its community of users. These templates can be easily duplicated and customized to fit your specific needs.

Notion templates are organized into categories such as Personal, Work, Education, and more. Each category contains multiple templates that are designed to help users accomplish specific tasks or goals.

When you use a Notion template, you are essentially creating a copy of the original template page. You can then customize the page to fit your specific needs by adding, removing, or rearranging elements on the page.

It’s important to note that while Notion templates can be a great starting point for creating new pages, they are not a one-size-fits-all solution. You may need to make additional customizations to the page to fit your specific needs. Additionally, some templates may not be relevant or useful for your particular use case.

Overall, Notion templates are a useful tool for streamlining your workflow and saving time when creating new pages. By understanding how templates work and how to customize them to fit your needs, you can make the most of this powerful feature in Notion.

Finding a Notion Template

When you first start using Notion, you might not know where to start or how to create a page that fits your needs. Fortunately, Notion has a Template Gallery that you can browse to find pre-made templates for different purposes.

Browsing Notion’s Template Gallery

To browse Notion’s Template Gallery, follow these steps:

  1. Click on the “Templates” button in the left-hand sidebar.
  2. Scroll through the different categories of templates, such as “Personal,” “Productivity,” and “Design.”
  3. Click on a template that looks interesting to preview it.
  4. Click on “Use this template” to import the template into your workspace.

Notion’s Template Gallery is a great resource for finding templates that fit your needs. However, if you can’t find a template that fits your exact needs, you can always create your own from scratch or modify an existing template.

Importing a Template Shared by Another User

If you come across a Notion template that was shared by another user, you can import it into your workspace by following these steps:

  1. Ask the user to share the template with you by clicking on the “Share” button and copying the sharing link.
  2. Click on the sharing link to open the template in your browser.
  3. Click on the “Duplicate” button in the top right-hand corner of the page.
  4. Log into or select your Notion account to import the template into your workspace.

Importing a template shared by another user is a great way to get started quickly with a pre-made template that fits your needs. However, make sure that the template is from a trusted source and fits your needs before importing it into your workspace.

Copying a Notion Template

If you want to use a Notion template that someone else has created, you can easily copy it to your own workspace. This will allow you to use the template as a starting point for your own projects and customize it to your needs. Here’s how to copy a Notion template:

Creating a Duplicate Page in Your Workspace

  1. Navigate to the Notion template you want to copy.
  2. Click the “Duplicate” button in the top right corner of the page.
  3. If you don’t see a “Duplicate” button, the page may not be a template and cannot be copied.
  4. If you are on a mobile device, click the “…” icon in the top right corner of the page, then select “Duplicate page” from the menu.
  5. A new page will be created in your workspace that is an exact copy of the original template.

Customizing the Copied Template

Once you have created a duplicate of the Notion template, you can customize it to fit your needs. Here are some tips for getting started:

  • Rename the page to something that makes sense for your project.
  • Delete any sections or blocks that you don’t need.
  • Add new sections or blocks that are relevant to your project.
  • Edit the content of the existing sections or blocks to reflect your own information.
  • Use the template as a starting point for your own design, adding your own colors, fonts, and branding.

Remember that the Notion template is just a starting point, and you can customize it as much or as little as you like. Use it as a tool to help you organize your thoughts and get started on your project, but don’t be afraid to make changes as needed.

Tips for Working with Notion Templates

Notion templates are a great way to save time and effort when creating new pages in your workspace. Here are some tips to help you make the most of Notion templates:

  • Explore the Template Gallery: Notion has a vast template gallery with a wide range of templates to choose from. Spend some time exploring the gallery to find templates that fit your needs. You can also search for templates by category, such as personal, business, education, and more.
  • Customize Templates to Your Needs: While templates are designed to be used as-is, you can customize them to fit your needs. For example, you can add or remove sections, change the layout, or modify the content to better suit your workflow.
  • Create Your Own Templates: If you find yourself using the same structure or layout repeatedly, consider creating your own template. This can save you time in the long run and ensure consistency across your pages.
  • Use Templates for Common Tasks: Templates can be used for more than just creating new pages. You can also use templates for common tasks, such as meeting notes, project management, or event planning. This can help you stay organized and save time.
  • Collaborate on Templates: If you’re working on a project with others, consider collaborating on a template. This can help ensure everyone is on the same page and using the same structure and layout.

In conclusion, Notion templates are a powerful tool that can help you save time and effort when creating new pages in your workspace. By exploring the template gallery, customizing templates to your needs, creating your own templates, using templates for common tasks, and collaborating on templates, you can make the most of this feature and improve your productivity.