How to Embed PDF in Notion

Productivity Expert and Notion Super User

June 23, 2023

Notion is a productivity tool that helps individuals and teams organize their work efficiently. It allows users to create pages, databases, and calendars, among other things. One of the most convenient features of Notion is the ability to embed PDFs in pages.

Embedding a PDF in Notion is a simple process that can be done in a few steps. Users can either upload a PDF to Notion or embed a link to an online PDF. This feature is particularly useful for individuals who want to share PDF documents with their team members or clients without having to send them separately. In the following paragraphs, we will explore how to embed a PDF in Notion in more detail, including step-by-step instructions and tips for troubleshooting common issues.

Why Embed PDF in Notion

Embedding PDFs in Notion can be a great way to keep all your important documents in one place. Whether it’s a user manual, an academic paper, or a contract, embedding PDFs in Notion makes it easy to access and reference them without having to switch between different apps or programs.

By embedding PDFs in Notion, you can also take advantage of Notion’s powerful organizational features. You can add tags, create databases, and link related pages together, making it easy to find and access the PDFs you need.

Another benefit of embedding PDFs in Notion is that it allows you to collaborate with others more easily. Instead of having to email PDFs back and forth or use a separate collaboration tool, you can simply share your Notion page with others and give them access to the embedded PDFs.

Overall, embedding PDFs in Notion can help you stay organized, save time, and collaborate more effectively with others.

If you want to embed a PDF in Notion, you need to follow a few simple steps. In this section, we will guide you through the process of embedding a PDF in Notion.

Step 1: Convert PDF to Image

The first step is to convert your PDF to an image. You can use any online converter to do this. We recommend using a converter that can convert your PDF to a high-quality image, such as a PNG or JPEG. Once you have converted your PDF to an image, you can move on to the next step.

Step 2: Upload Image to Notion

The next step is to upload your image to Notion. To do this, go to the Notion page where you want to embed the PDF and type “/image” to bring up the image options. Click on “Upload” and select the image you want to upload. Once the image is uploaded, you can move on to the next step.

Step 3: Link Image to PDF File

The final step is to link your image to the PDF file. To do this, click on the image you just uploaded and click on the “Link” button. Paste the URL of the PDF file you want to embed and click “Save”. Now, your PDF is embedded in Notion.

In conclusion, embedding a PDF in Notion is a straightforward process. By following these three simple steps, you can easily embed a PDF in your Notion page.

Alternative Methods

If the two methods discussed earlier do not work, there are a couple of alternative methods to embed PDF files in Notion.

Method 1: Use Embed.ly

Embed.ly is a service that allows you to embed PDF files in Notion. To use it, follow these steps:

Go to the Embed.ly website and sign up for an account.
Once you have signed up, go to the dashboard and click on “New Embed”.
Enter the URL of the PDF file you want to embed and click on “Create Embed”.
Copy the embed code that is generated.
Go to Notion and create a new page or open an existing one.
Click on the “+” icon and select “Embed”.
Paste the embed code into the box that appears.
Click on “Embed” and the PDF file should be embedded in your Notion page.

Method 2: Use Google Drive

Another way to embed PDF files in Notion is to use Google Drive. Here’s how:

Upload the PDF file to your Google Drive account.
Right-click on the PDF file and select “Get link”.
Change the sharing settings to “Anyone with the link can view”.
Copy the link that is generated.
Go to Notion and create a new page or open an existing one.
Click on the “+” icon and select “Embed”.
Type “/Google Drive” and select “Browse Google Drive”.
Select the PDF file you uploaded and click on “Embed”.
The PDF file should now be embedded in your Notion page.

These alternative methods should help you embed PDF files in Notion if the previous methods did not work.

Tips and Tricks

Embedding PDFs in Notion can be a powerful way to organize your documents and information. Here are some tips and tricks to help you get the most out of this feature:

Use PDFs for long-form content: While Notion can handle a lot of different types of content, PDFs are a great way to embed long-form content like ebooks, whitepapers, and reports. This can help keep your Notion pages clean and organized, while still giving you access to all the information you need.
Embed multiple PDFs in one page: Notion allows you to embed multiple PDFs in a single page, which can be useful if you have related content that you want to keep together. To do this, simply add a new PDF embed block and select the file you want to embed.
Keep your PDFs organized: Notion makes it easy to organize your PDFs by using tags, properties, and other metadata. For example, you might want to tag your PDFs by topic or author, or use properties to track the date they were created or last updated.
Use OCR to search your PDFs: If you have a lot of PDFs in Notion, it can be difficult to find the one you need. Fortunately, Notion uses OCR (Optical Character Recognition) to make your PDFs searchable. This means you can search for specific words or phrases within your PDFs, making it easier to find the information you need.
Collaborate on PDFs with others: Notion makes it easy to collaborate on PDFs with others by allowing you to share your pages and databases. This can be useful if you’re working on a project with others and need to share information and documents.

In conclusion, embedding PDFs in Notion can be a powerful way to organize your information and keep everything in one place. By following these tips and tricks, you can get the most out of this feature and make your Notion pages even more useful and effective.