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How to Share Notion Templates

How to Share Notion Templates

Notion is a powerful productivity tool that has gained popularity for its flexibility and versatility. One of its standout features is the ability to create and share templates, which can be used to streamline workflows and save time. Sharing templates is a great way to collaborate with others and help them get started with Notion.

To share a Notion template, you first need to create a page or database that you want to share. Once you have created your template, you can share it with others by clicking on the “Share” button in the upper-right corner of the page. From there, you can choose who you want to share the template with and set permissions for each person or group. Notion allows you to share templates with anyone, whether they have a Notion account or not.

Why Share Notion Templates

Sharing Notion templates can be incredibly useful for a variety of reasons. Here are a few:

  • Save time and effort: Creating a template from scratch can be time-consuming. By sharing a template, you can help others save time and effort by providing them with a pre-built structure that they can use and modify to their liking.
  • Collaboration: Sharing templates can help facilitate collaboration between team members. By providing a shared structure, team members can work together more efficiently and effectively.
  • Community building: Sharing templates can help build a community around a particular topic or interest. By providing a template that others can use and modify, you can help foster a sense of community and encourage collaboration.
  • Showcase your work: Sharing templates can be a great way to showcase your work and demonstrate your expertise in a particular area. By providing a well-designed and useful template, you can establish yourself as a thought leader and build your personal brand.

Preparing Your Template for Sharing

Before sharing your Notion template with others, it’s important to make sure that it’s well-organized and easy to use. Here are some tips for preparing your template for sharing:

  • Keep it simple: When creating your template, try to keep it as simple as possible. Avoid cluttering the page with unnecessary elements, and focus on the key features that will be most useful to your users.
  • Use clear headings and labels: Make sure that your template is easy to navigate by using clear headings and labels. This will help your users quickly find the information they need, without having to search through the entire page.
  • Include instructions: If your template requires any special instructions or setup, make sure to include these in a separate section. This will help your users understand how to use the template, and avoid any confusion or frustration.
  • Test it thoroughly: Before sharing your template, make sure to test it thoroughly to ensure that everything is working correctly. This will help you avoid any issues or bugs that could cause problems for your users.

By following these tips, you can create a high-quality Notion template that will be easy for your users to use and share. If you’re looking for inspiration, check out some of the great templates available on the Notion marketplace, such as the Task Management Template or the Meeting Notes Template.

Sharing Your Notion Template with Others

Sharing your Notion template with others is an easy process that can be done in a few simple steps. Once you have created your template, you can share it with your team or anyone else who may find it useful.

To share your template, first, open the template in Notion. Then, click on the “…” button in the upper-right corner of the template and select the “Share” option from the menu. In the “Share page” pop-up window, select the people or groups that you want to share the template with. You can either enter their email addresses or select them from your workspace members.

If you want to share your template with a large audience, you can also publish it to the web. To do this, toggle on the “Share to web” option in the “Share page” pop-up window. Make sure that the “Allow duplicate as template” option is switched on so that others can make a copy of your template.

Once you have shared your template, others can access it by clicking on the link you provide. They can then duplicate the template and use it for their own purposes. Sharing your Notion template is a great way to collaborate with others and make your work more efficient.

Collaborating on Notion Templates

Collaborating on Notion templates is an excellent way to streamline your team’s workflow and ensure consistency in your work processes. With Notion’s sharing and collaboration features, you can easily share templates with your team members, assign tasks, and track progress.

When collaborating on a Notion template, it’s essential to establish clear guidelines and expectations upfront. This includes deciding who has editing permissions, how to communicate changes and updates, and how to handle conflicts or issues that may arise.

One useful feature of Notion templates is the ability to assign tasks and deadlines to team members. This can help keep everyone on track and ensure that work is completed on time. You can also use the comments section to provide feedback or ask questions about specific tasks or sections of the template.

Another way to collaborate on Notion templates is by using the @mention feature. This allows you to tag specific team members in a comment or task, alerting them to take action or provide input. You can also use the built-in chat feature to communicate with team members in real-time.

Best Practices for Sharing Notion Templates

Sharing Notion templates can be an effective way to collaborate with colleagues or share your knowledge with others. However, to ensure that your templates are shared effectively, it’s important to follow some best practices.

1. Keep Templates Organized

When sharing templates in Notion, it’s essential to keep them organized. This means creating a clear structure for your templates, including headings and subheadings, and using the appropriate tags. By keeping your templates organized, you’ll make it easier for others to find the information they need.

2. Use Descriptive Titles

When creating a template, it’s important to use descriptive titles that accurately reflect the content of the template. This will help others to quickly identify the purpose of the template and whether it will be useful to them. Additionally, using descriptive titles will make it easier for others to find your templates when searching within Notion.

3. Provide Clear Instructions

When sharing a template, it’s important to provide clear instructions on how to use it. This includes providing guidance on how to customize the template, how to add or remove content, and how to share the template with others. By providing clear instructions, you’ll make it easier for others to use your templates effectively.

4. Update Templates Regularly

To ensure that your templates remain useful over time, it’s important to update them regularly. This includes adding new content, removing outdated information, and addressing any issues that arise. By keeping your templates up-to-date, you’ll ensure that they continue to be a valuable resource for others.

5. Share Templates Privately When Appropriate

While sharing templates publicly can be a great way to collaborate with others, there may be times when it’s more appropriate to share templates privately. For example, if you’re sharing sensitive information, you may want to limit access to certain individuals. In these cases, it’s important to use the appropriate sharing settings within Notion to ensure that your templates are only accessible to those who need them.

Following these best practices can help you share Notion templates more effectively and efficiently. By keeping your templates organized, using descriptive titles, providing clear instructions, updating them regularly, and sharing them privately when appropriate, you’ll ensure that your templates are a valuable resource for others.


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