Notion is a popular productivity tool that enables users to create, share, and manage notes, tasks, and databases. With its user-friendly interface and versatile features, Notion has become a go-to app for individuals and teams alike. However, as with any cloud-based application, users may wonder where their data is stored and how secure it is.
Notion stores its data on its own secure servers located in the United States. The data is encrypted with AES256-GCM encryption while in transit and at rest. Notion is also compliant with the EU-U.S. Privacy Shield Framework, which means that it adheres to the data protection standards set by the European Union. While Notion does not offer users the option to choose where their data is stored, it assures users that their data is safe and secure.
Key Takeaways
- Notion stores data on its own secure servers located in the United States.
- The data is encrypted with AES256-GCM encryption while in transit and at rest.
- Notion is compliant with the EU-U.S. Privacy Shield Framework, ensuring that it adheres to the data protection standards set by the European Union.
Data Storage Locations
Notion Cloud Storage
Notion stores all its data using a cloud-based system, which means that all data is stored on Notion’s servers. According to the Notion Help Center, customer data is stored using a combination of databases on Amazon Web Services (AWS). AWS provides durable infrastructure to store important data and is designed for durability of 99.9% of objects. Automated backups of all customer and system data are enabled, and data is backed up daily at minimum. This ensures that all data is secure and reliable, making it accessible to users from any device, no matter where they are located.
Local Device Storage
Notion also stores data locally on the user’s device. This allows users to work offline and access their data even when they are not connected to the internet. However, it is important to note that local storage is only a temporary storage solution, and all data is eventually synced to the cloud storage once the device is connected to the internet.
It is also important to note that local storage is not a backup solution, and users should regularly back up their data to ensure that they do not lose any important information. Notion provides an easy way to create backups, and users can access their backups at any time to ensure that their data is portable and safe.
Overall, Notion’s data storage locations are designed to provide users with a secure and reliable way to store their data. By combining cloud-based storage with local storage, Notion ensures that users can access their data from anywhere, while also providing a backup solution to ensure that their data is safe and portable.
Data Security Measures
Notion takes data security very seriously and implements several measures to ensure that user data is kept safe. Here are some of the data security measures that Notion employs:
- Secure servers: Notion stores data on its own secure servers, which are located in the United States. The servers are protected by firewalls and other security measures to prevent unauthorized access.
- Data encryption: All data that is transmitted to and from Notion’s servers is encrypted with AES256-GCM encryption. This means that data is protected from interception and tampering.
- Access monitoring: Notion has enabled logging on all critical systems. Logs include failed/successful logs, application access, administrator changes, and system changes. This helps Notion identify any potential security breaches and take appropriate action.
- Compliance: Notion is compliant with the EU-U.S. Privacy Shield Framework and the General Data Protection Regulation (GDPR). This means that Notion adheres to strict data protection standards and regulations.
- Two-factor authentication: Notion supports two-factor authentication, which adds an extra layer of security to user accounts. Users can choose to enable two-factor authentication using an authentication app or SMS.
- Password protection: Notion allows users to set passwords for specific pages and databases. This helps protect sensitive information from unauthorized access.
Overall, Notion takes data security seriously and implements several measures to ensure that user data is kept safe. By storing data on secure servers, encrypting data in transit, and monitoring access, Notion is able to provide a secure environment for users to store and manage their information.
Data Backup and Recovery
Notion stores your data on its own secure servers, which are located in the United States. The data is encrypted with AES256-GCM encryption while in transit and at rest. However, it’s always a good idea to create your own backups to keep your information portable.
With Notion, you can create backups of your entire workspace or individual pages. To create a backup of your entire workspace, go to your workspace settings and click on “Export all workspace content.” Notion will then create a zip file of your entire workspace that you can download and store on your computer or external hard drive.
You can also create backups of individual pages by clicking on the three dots at the top right corner of the page and selecting “Export.” Notion will then create a zip file of the page that you can download and store on your computer or external hard drive.
In the event that you accidentally delete a page or lose data, Notion has a recovery feature that allows you to restore your workspace to a previous state. Notion keeps per-minute backups of your page content on their server, so you can restore your workspace to any point in time within the past 30 days.
To restore your workspace, go to your workspace settings and click on “Restore all workspace content.” Notion will then display a list of backups that you can choose from. Select the backup that you want to restore and Notion will restore your workspace to that point in time.
Overall, Notion makes it easy to create your own backups and restore your workspace to a previous state in the event of data loss.