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How to Create a Subscription Tracker in Notion

Managing subscriptions can become quite a task, especially when you have multiple services to keep track of. That’s where Notion comes in, offering a seamless way to create a subscription tracker to keep your finances in check. Notion is a popular productivity tool that boasts powerful customization options, making it an ideal choice for organizing your subscriptions and keeping a close eye on your monthly expenses.

While there are some great Notion open source alternatives out there, Notion’s robust functionality and ease of use set it apart from competitors. You can build your subscription tracker from scratch or use one of the many available templates to get started quickly. We’ll walk you through the essential steps to create a subscription tracker in Notion, so you can stay organized and easily manage your recurring costs.

Whether you’re already using Notion or considering switching from another tool like Trello, implementing a subscription tracker will ultimately simplify your life and help you gain control over your finances. Stick with us, and we’ll help you create the perfect subscription tracker tailored to your needs.

Why Track Your Subscriptions?

Keeping track of our various subscriptions can be challenging, but it’s essential for managing our finances effectively. By monitoring our recurring payments, we can identify and eliminate any unnecessary expenses. In this age of digital services, we often subscribe to multiple platforms, making it increasingly important to oversee our spending.

A well-organized subscription tracker helps us maintain an overview of our active subscriptions, their costs, and renewal dates. When we track our subscriptions, it brings more clarity to our monthly budget and overall personal finance management. Notion offers an ideal platform for creating a subscription tracker, which is both easy-to-use and customizable.

In the long run, monitoring our subscriptions can save us money and prevent any unwanted surprises on our bank statements. So, creating a subscription tracker in Notion will undoubtedly improve our financial planning and help us achieve better control over our expenses. By the way, don’t forget to check this Notion Affiliate Program Review for an insider’s look into the profitability and potential of the Notion Affiliate Program!

Getting Started with Notion

When we first start using Notion, it can feel a little overwhelming. But don’t worry, getting the hang of it is easier than we might think. To begin with, let’s familiarize ourselves with Notion for Beginners and learn the basics.

Once we have a grasp on the fundamentals, we can explore its various features and functionalities. One useful feature is creating a subscription tracker to help us manage our recurring payments. This can help us stay organized and keep track of our expenses more effectively.

In addition to its powerful organization tools, Notion also offers fantastic customization options. We can use tables, bullet points, bold text, and more to make our tracker visually appealing and easy to navigate. It’s time to experience the benefits of using Notion for managing our subscriptions and more.

Creating a Subscription Tracker

Database Creation

To start building a subscription tracker in Notion, we recommend creating a new page or opening an existing one. Click on the “+” icon to add a new block and select “Table” from the list of options. A table will help you effectively manage and track your subscriptions.

Defining Properties

Customize the table by adding relevant columns such as “Service Name,” “Price,” “Renewal Date,” and “Payment Method.” Add a new row for each subscription you want to track. Enhance your organization and information retrieval by creating tags in Notion for each subscription type. Make duplicating pages more efficient and improve your workflow by saving a page as a template in Notion. Feel free to explore Kanban boards in Notion to visualize your workflow and consider creating a content calendar to keep track of relevant dates for each subscription renewal.

Optimizing Your Subscription Tracker


We recommend using filters in Notion to make your subscription tracker more functional and organized. By filtering your tracker, you can keep track of specific subscriptions that are most relevant to you. For example, you could filter by renewal date or payment method. This can help you stay on top of your subscriptions, and avoid any last-minute surprises.


Sorting is another useful feature in Notion for organizing and prioritizing your subscription tracker. You can sort your subscriptions by cost, renewal date, or any other relevant property. This allows you to quickly identify which subscriptions need attention, saving you time and effort. Mastering how to move items in Notion between databases will also allow you to optimize your organizational structure and data management.


Utilizing formulas in your subscription tracker can take your productivity to the next level. With Notion’s formula features, you can calculate totals, averages, or even automate reminders for your subscriptions. Notion Formula Cheat Sheet can help you master Notion formulas. Combining formulas with Notion Date Formulas will enable you to schedule tasks, deadlines, and reminders effectively. Moreover, you can integrate them with Notion’s calendar view for a better overview of your subscriptions and deadlines.

Maintaining Your Subscription Tracker

Keeping track of our subscriptions in Notion is a breeze once we’ve set up the tracker. A critical aspect of maintaining this tracker is regularly updating it with new subscriptions and modifying existing ones as needed. Not only does this help us stay organized, but it also ensures we can effectively manage our recurring expenses.

To enhance our subscription tracker’s functionality, we can also use Notion features such as reminders to alert us when a subscription payment is due. In addition, we can explore other users’ Notion templates to find new ideas for organizing our database and making it more user-friendly.

By consistently maintaining and updating our subscription tracker, we’ll have a better understanding of our recurring costs and can make informed decisions about which subscriptions to keep, cancel, or even downgrade. This will ultimately contribute to better financial planning and management.