Skip to Content

What Can a Guest Do in Notion?

Notion is a versatile workspace that can help teams collaborate and get work done efficiently. Whether you are a guest or a member, Notion offers a range of features that can help you stay organized and productive. In this article, we will explore the capabilities of a guest in Notion and what they can do within the workspace.

As a guest in Notion, you can be invited to specific pages within a workspace. However, you do not have access to the entire workspace, unlike members who can create their own pages and have full access to the workspace. Guests can view and comment on pages they have been invited to, but they cannot edit or create new pages.

Despite these limitations, guests can still contribute to the workspace by adding comments, feedback, and suggestions. They can also collaborate with members on specific pages and projects. By understanding what guests can and cannot do in Notion, you can make the most out of this powerful tool and improve your collaboration with others.

Understanding Notion

Notion is a powerful productivity tool that allows users to collaborate and organize information in a variety of ways. Guests in Notion are individuals who have been invited to view and comment on specific pages within a workspace, but do not have access to the entire workspace.

Guests can be invited to individual Notion pages, but not the entire workspace. They have limited access, primarily for viewing and commenting. Guests can be people external to a team who want to work on specific pages, such as clients or third-party vendors.

The Settings & Members menu in the sidebar is where users can manage permissions for guests and other members. Guests can be given varying levels of access, from read-only to edit and comment capabilities.

In order to add guests to a workspace, users must first create a page and then invite the guest to that specific page. The guest will receive an email invitation and must create a Notion account to access the page.

Overall, guests in Notion provide a way for individuals outside of a team to collaborate on specific projects and pages without having access to the entire workspace.

Related Posts:

Guest Access in Notion

Notion is a powerful tool for collaboration and productivity, and it allows users to invite guests to their workspace. Guests are users who are not members of the workspace but have been granted access to specific pages or databases.

Inviting a Guest

To invite a guest to a Notion workspace, the workspace owner must first click on the “Share” button located at the top right corner of the page. From there, they can invite guests by entering their email address and selecting the appropriate permission level.

Guest Permissions

Guests can be granted different levels of permission, depending on the workspace owner’s preference. The available permission levels are:

  • Can view: Guests with this permission level can only view the page or database they have been invited to. They cannot make any changes or add any content.

  • Can comment: Guests with this permission level can view the page or database and leave comments. They cannot make any changes or add any content.

  • Can edit: Guests with this permission level can view the page or database, make changes, and add content. They cannot invite other guests or change the workspace’s settings.

Guest Limitations

Guests have some limitations when using Notion. For example, they cannot create new pages or databases, invite other guests, or change the workspace’s settings. Additionally, guests cannot access the workspace’s full content, only the pages or databases they have been granted access to.

Overall, inviting guests to a Notion workspace can be a great way to collaborate with external team members or clients. However, it’s important to carefully consider the permission level granted to each guest to ensure that sensitive information is not compromised.

Related Posts:

Collaboration Features for Guests

Notion allows users to add guests to their workspaces, enabling them to collaborate on pages, databases, and tasks. Guests can view, comment, and edit pages, depending on the permissions granted by the workspace owner.

Commenting

Guests can add comments to pages, which is useful for providing feedback, asking questions, or sharing ideas. They can also reply to comments made by other users. Comments are displayed in real-time, so guests can see the latest updates as they are made.

Editing

Guests can edit pages, but their changes must be approved by the workspace owner before they are published. This ensures that the content remains accurate and consistent. Guests can also create new pages, databases, and tasks, depending on the permissions granted by the workspace owner.

Task Assignment

Guests can be assigned tasks by the workspace owner, which is useful for delegating work and tracking progress. They can view their assigned tasks on the “To-do” list and mark them as complete when finished.

Related Posts:

Managing Guest Access

Notion allows workspace owners to control guest access to their content. Workspace owners can revoke guest access, change guest permissions, and monitor guest activity.

Revoking Access

Workspace owners can revoke guest access at any time. To do so, they can go to the “Members” section of their workspace and click on the “Guests” tab. Here, they will see a list of all the guests who have access to their workspace. To revoke access, they can click on the “Remove” button next to the guest’s name.

Changing Permissions

Workspace owners can also change guest permissions. By default, guests have read-only access to the workspace. However, workspace owners can grant guests permission to edit or comment on specific pages or databases. To do so, they can click on the “Share” button on the page or database they want to share and select the guest’s name. They can then choose the level of permission they want to grant the guest.

Monitoring Activity

Workspace owners can monitor guest activity to ensure that guests are not accessing content they should not be. To do so, they can go to the “Members” section of their workspace and click on the “Guests” tab. Here, they will see a list of all the guests who have access to their workspace and the last time they accessed it. Workspace owners can also see which pages and databases the guest has accessed and when.

Related Posts:

Tips for Guests Using Notion

Notion is a powerful tool that allows guests to collaborate on projects with team members. Here are some tips to help guests get the most out of their Notion experience.

Navigation Tips

Guests can navigate Notion with ease using the sidebar on the left-hand side of the screen. The sidebar displays all the pages in a workspace and allows guests to quickly switch between pages. To collapse or expand the sidebar, guests can click the arrow at the top of the sidebar.

Guests can also use the search bar at the top of the screen to find specific pages or content within a page. Notion’s search function is powerful and can search for keywords, tags, and even text within images.

Collaboration Tips

Guests can collaborate with team members on Notion by adding comments, creating tasks, and sharing pages. To add a comment, guests can highlight the text they want to comment on and click the comment icon that appears. To create a task, guests can select the text they want to turn into a task and click the task icon that appears.

Guests can also share pages with team members by clicking the share icon at the top of the page. Guests can then enter the email address of the team member they want to share the page with and select the level of access they want to give them.

Troubleshooting Tips

If guests experience any issues with Notion, they can try clearing their browser cache and cookies. If that doesn’t work, they can try using a different browser or device. If guests still can’t resolve the issue, they can contact Notion’s customer support for assistance.

Related Posts: